NDIS Rostering Software for Australian Providers
ReadyRoster is NDIS rostering software for Australian providers. It schedules support workers, checks credentials when a shift is assigned, records GPS clock-in and clock-out with location and distance from the participant address, and feeds clean shift data into NDIS billing, with per-participant pricing and unlimited staff seats on every plan, including the free tier.
Everything rostering should do, none of the spreadsheet pain
Weekly roster grid
Build a full week's roster in one screen. Click any day to create a shift, click a shift to edit it, and set weekly, fortnightly or custom repeats with an end date.
Credential check on every shift
Police Check, WWCC, NDIS Worker Screening and First Aid are checked when a shift is assigned. An expired credential blocks the shift, and an owner or admin override is recorded with a reason.
GPS clock-in and clock-out
Workers clock in from the participant's location. Location, accuracy and distance from the participant address are recorded for every event and exportable as audit evidence.
Mobile app for support workers
Installs to home screen. Works offline. Workers see today's shifts, participant details, and submit notes from their phone.
Unlimited staff seats
Every plan includes unlimited support workers and admin accounts. Pricing scales with participants, not headcount.
Automated expiry alerts
Get notified 30 days before any worker credential expires. No more last-minute scrambling before a shift.
Recurring shifts
Set a weekly, fortnightly or custom series with an end date, then edit one occurrence or all future occurrences. Works for SIL rosters, SDA rotations, and 1-on-1 supports.
Audit-ready shift records
Every shift, clock event, and credential check is logged immutably. Pull a full audit pack as PDF + CSV in one click.
Per-participant pricing means hiring is free
Two pricing models, same team
| Pricing model | What drives the bill | What happens when you hire |
|---|
| Per-user platforms | The number of support workers with a login | The monthly bill goes up with every hire, before the new worker has billed a single shift. |
| ReadyRoster | The number of participants supported, staff seats unlimited | Nothing changes. A 15-participant provider pays $29/month with five workers or fifty. |
Competitor prices are not reproduced here. They change, and most are quoted in staff bands. Check them with the vendor. Last reviewed 11 September 2026.
Frequently asked questions
What is NDIS rostering software?
Software that helps NDIS providers schedule support worker shifts, track attendance with GPS clock-in, and manage rosters for participants. Unlike generic rostering apps, NDIS rostering software validates worker credentials (WWCC, NDIS Worker Screening, Police Check, First Aid) before each shift, applies SCHADS Award penalty rates, links shifts to NDIS support items for billing, and produces audit-ready evidence for the NDIS Quality and Safeguards Commission.
How much does NDIS rostering software cost in Australia?
ReadyRoster starts at $29/month for up to 15 participants with unlimited staff. A free Solo plan covers up to 3 participants permanently. Growth is $79/month for up to 50 participants, Enterprise is $199/month for unlimited participants. Per-user platforms charge for each support worker with a login, so their cost rises with headcount. Check their current prices with the vendor.
How can NDIS providers automate rostering?
ReadyRoster automates rostering with a weekly roster grid, recurring shift series, credential blocking on every shift, a worker mobile app with GPS clock-in, and automatic shift notifications. Coordinators build a week's roster in under 10 minutes and workers see published shifts instantly on their phone.
How is ReadyRoster different from ShiftCare or Brevity?
ReadyRoster charges per participant, not per support worker. A 20-staff team on ReadyRoster Growth pays $79/month flat, and the same $79 whether that team grows to forty workers or shrinks to ten. On a per-user platform the bill moves with the headcount. Unlimited staff seats is included on every ReadyRoster plan, including the free tier.
Does ReadyRoster work on mobile?
Yes. Support workers use a dedicated mobile app at /worker with GPS clock-in and clock-out, 48px touch targets, and offline draft support for progress notes. Coordinators get a full responsive dashboard on phone, tablet, or desktop.
Will rostering be blocked if a worker's credential has expired?
Yes. Credentials are checked when a shift is assigned. If a Police Check, WWCC, or First Aid certificate has lapsed, the shift cannot be assigned by a coordinator. An owner or admin can override, and the override is recorded with a reason. Expiry alerts go out 30 days before any credential expires.
Does ReadyRoster handle SCHADS Award penalty rates?
ReadyRoster captures shift times accurately for SCHADS-aligned payroll export. Automated SCHADS penalty rate calculation is not built yet. ReadyRoster generates clean shift records with the right time bands for your payroll provider.
How long does it take to build a week's roster?
Most providers build a week's roster in under 10 minutes in the weekly grid. Recurring series, weekly, fortnightly or custom, with an end date, cut that further. Shifts are published to workers instantly via the mobile app.
Keep exploring
- NDIS Billing Software — Pre-billing checks that catch errors before submission. Auto-filled NDIS line codes.
- ReadyRoster vs ShiftCare — Side-by-side comparison. The per-user vs per-participant maths, in one table.
- ShiftCare alternatives — Five honest alternatives for small and mid-sized NDIS providers in 2026.
- Pricing — Per-participant pricing. Unlimited staff. Free tier always available.
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