NDIS software built for small Australian providers
ReadyRoster is NDIS software built specifically for small Australian providers , sole traders, micro-providers, and growing teams with 3 to 50 participants. It replaces the spreadsheets and disconnected apps small providers usually stitch together. Setup is self-serve and pricing is per participant.
Everything a small NDIS provider needs, from the first participant
Rostering, credential tracking, NDIS billing and an audit pack in one place. Free for up to 3 participants, $29 a month for up to 15, and every plan includes unlimited staff. Most providers set it up themselves in under 10 minutes.
Rosters live in one weekly grid instead of a spreadsheet. Credential renewals are tracked with alerts 30 days before expiry, so you stop chasing them by email. Invoices fill in support item codes and Price Guide rates, so you stop building them by hand. Evidence for an audit is kept as you work, so you are not pulling it together the week before.
Pricing is per active participant. There are no add-ons and no per-user fees. The free Solo plan includes the same rostering, credential tracking and audit pack export as the paid plans.
What small providers need
Unlimited staff seats
Every plan, including the free tier. Hire without your software bill going up. Coordinators, support workers, admin, all included.
Per-participant pricing
Price is based on active participants. Staff seats are unlimited. Free for 3 participants, $29/month for 15, $79/month for 50.
Credential tracking & alerts
WWCC, NDIS Worker Screening, Police Check, First Aid. 30-day pre-expiry alerts. Rostering blocked on lapse.
NDIS billing engine
Live Price Guide rates, auto-filled support item codes, pre-submission rejection check. NDIA, plan-managed, self-managed, all three.
Mobile worker app
Installs to home screen. GPS clock-in, offline draft notes, today's shifts on one screen. No app store approval needed.
One-click audit pack
Generate an NDIS Practice Standards evidence pack as a ZIP archive.
Multi-site & SIL ready
Multiple locations, recurring SIL rosters, plan-end alerts. Built for small providers planning to grow.
Australian-based support
Email and in-app chat support from a Sydney team. Same-day reply on weekdays. No outsourced first-line.
What small providers pay
What ReadyRoster costs at typical small-provider sizes
| Your setup | ReadyRoster plan | Monthly cost |
|---|
| Sole trader, 3 participants, 2 workers | Solo | $0 |
| Micro provider, 8 participants, 5 workers | Team | $29 |
| Growing team, 15 participants, 12 workers | Team | $29 |
| Established, 35 participants, 25 workers | Growth | $79 |
| Multi-site, 50 participants, 40 workers | Growth | $79 |
Staff seats are unlimited on every plan, so the worker count in the left column does not change the price. Competitor prices are not reproduced here; check them with the vendor. Last reviewed 11 September 2026.
Frequently asked questions
Are there affordable NDIS software tools suitable for small providers?
Yes. ReadyRoster is built specifically for providers with 1-50 staff. Free Solo plan, Team from $29/month. No per-user fees. The same rostering, billing, credential tracking, and audit pack export ship on the free tier as on paid plans.
What is the best NDIS software for small providers?
ReadyRoster replaces rostering, billing, credential tracking, and compliance tools in one platform from $29/month with unlimited staff on every plan. Built specifically for the 1-50 participant band, with self-serve onboarding in under 10 minutes and no implementation consultant required.
What counts as a small NDIS provider?
We define small as 1–50 active participants. That covers sole traders just getting their first plans, growing teams with 5–15 support workers, and established providers running multi-site SIL and community programs. ReadyRoster's Solo, Team, and Growth plans are built specifically for the 1–50 band.
Does the price go up when I hire?
No. Pricing is per active participant, and staff seats are unlimited on every plan.
Is there really a free tier?
Yes, forever. Solo plan covers up to 3 participants with unlimited support workers and admin accounts. No credit card to start. No 14-day expiry. No locked feature flags, the same rostering, credential tracking, billing, and audit pack export ship on the free tier.
How long does it take to set up?
Most providers are scheduling shifts within 10 minutes of signing up. The onboarding wizard imports staff, participants, and credentials via CSV (sample files provided). You don't need an implementation consultant.
What happens when I grow past 3 participants?
You upgrade to Team ($29/month, up to 15 participants) and keep all your data, staff, credentials, and history. No re-onboarding, no data export/import dance. Pricing changes are pro-rated.
Do I need to be NDIS-registered to use it?
No. ReadyRoster is used by both registered providers and unregistered providers serving plan-managed and self-managed participants. The compliance and audit tooling is most valuable for registered providers preparing for or maintaining a Quality and Safeguards Commission audit.
Keep exploring
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