NDIS software built for small Australian providers
ReadyRoster is NDIS software built specifically for small Australian providers , sole traders, micro-providers, and growing teams with 3 to 50 participants. It replaces the spreadsheets and disconnected apps small providers usually stitch together, without the implementation cost, per-user pricing, or six-month rollout enterprise NDIS software demands.
Enterprise NDIS software wasn't built for you
Most NDIS platforms, Lumary, Carelink+, ShiftCare's higher tiers, were designed for providers with 100+ participants, dedicated admin teams, and the budget to hire an implementation consultant. The pricing assumes you have payroll to spread across dozens of staff. The features assume you have an operations manager configuring custom approval chains. The onboarding assumes you have four weeks to dedicate to it.
Small NDIS providers don't have any of that. You're rostering on a spreadsheet, chasing credential renewals over email, building invoices manually against the NDIS Price Guide PDF, and stitching together evidence the week before an audit. The software exists, but it isn't priced or designed for the 80% of NDIS providers operating below the 50-participant line.
ReadyRoster is the inverse. Pricing starts at zero (Solo: 3 participants, unlimited staff, forever). Setup is self-serve in under 10 minutes. The same audit-pack export, credential tracking, and pre-billing validation that enterprise platforms charge $200+/month for ships on the $29/month Team plan. No add-ons. No per-user fees. No locked feature flags.
Everything small providers actually need
Unlimited staff seats
Every plan, including the free tier. Hire without your software bill going up. Coordinators, support workers, admin, all included.
Per-participant pricing
Bills scale with your NDIA revenue, not your headcount. Free for 3 participants, $29/month for 15, $79/month for 50.
Credential tracking & alerts
WWCC, NDIS Worker Screening, Police Check, First Aid. 30-day pre-expiry alerts. Rostering blocked on lapse.
NDIS billing engine
Live Price Guide rates, auto-filled support item codes, pre-submission rejection check. NDIA, plan-managed, self-managed, all three.
Mobile worker app
Installs to home screen. GPS clock-in, offline draft notes, today's shifts on one screen. No app store approval needed.
One-click audit pack
Generate a complete NDIS Practice Standards evidence pack as a ZIP archive. Audit prep in minutes, not weeks.
Multi-site & SIL ready
Multiple locations, recurring SIL rosters, plan-end alerts. Built for small providers planning to grow.
Australian-based support
Email and in-app chat support from a Sydney team. Same-day reply on weekdays. No outsourced first-line.
What small providers actually pay
What ReadyRoster costs at typical small-provider sizes
| Your setup | ReadyRoster plan | Monthly cost |
|---|
| Sole trader, 3 participants, 2 workers | Solo | $0 |
| Micro provider, 8 participants, 5 workers | Team | $29 |
| Growing team, 15 participants, 12 workers | Team | $29 |
| Established, 35 participants, 25 workers | Growth | $79 |
| Multi-site, 50 participants, 40 workers | Growth | $79 |
Staff seats are unlimited on every plan, so the worker count in the left column does not change the price. Competitor prices are not reproduced here; check them with the vendor. Last reviewed 11 September 2026.
Frequently asked questions
Are there affordable NDIS software tools suitable for small providers?
Yes. ReadyRoster is built specifically for providers with 1-50 staff. Free Solo plan, Team from $29/month. No per-user fees unlike enterprise alternatives. The same rostering, billing, credential tracking, and audit pack export ship on the free tier as on paid plans.
What is the best NDIS software for small providers?
ReadyRoster replaces rostering, billing, credential tracking, and compliance tools in one platform from $29/month with unlimited staff on every plan. Built specifically for the 1-50 participant band, with self-serve onboarding in under 10 minutes and no implementation consultant required.
What counts as a small NDIS provider?
We define small as 1–50 active participants. That covers sole traders just getting their first plans, growing teams with 5–15 support workers, and established providers running multi-site SIL and community programs. Enterprise NDIS software (Lumary, Carelink+, ShiftCare's higher tiers) is priced and tooled for orgs with 100+ participants. ReadyRoster's Solo, Team, and Growth plans are built specifically for the 1–50 band.
Why doesn't enterprise NDIS software work for small providers?
Three reasons. First, pricing: per-user models charge for every support worker with a login, so the bill grows each time you hire, before the new worker has billed a shift. Second, implementation: enterprise tools assume a 4–8 week onboarding with a dedicated admin, small providers don't have that. Third, complexity: features built for orgs with multiple business units, custom approval chains, and integration teams are dead weight if you're a 3-person back office.
Is there really a free tier?
Yes, forever. Solo plan covers up to 3 participants with unlimited support workers and admin accounts. No credit card to start. No 14-day expiry. No locked feature flags, the same rostering, credential tracking, billing, and audit pack export ship on the free tier.
How long does it take to set up?
Most providers are scheduling shifts within 10 minutes of signing up. The onboarding wizard imports staff, participants, and credentials via CSV (sample files provided). You don't need an implementation consultant.
What happens when I grow past 3 participants?
You upgrade to Team ($29/month, up to 15 participants) and keep all your data, staff, credentials, and history. No re-onboarding, no data export/import dance. Pricing changes are pro-rated.
Do I need to be NDIS-registered to use it?
No. ReadyRoster is used by both registered providers and unregistered providers serving plan-managed and self-managed participants. The compliance and audit tooling is most valuable for registered providers preparing for or maintaining a Quality and Safeguards Commission audit.
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